In some cases, the funder will request a site visit. If so, there’s an 80% chance your program will be approved after a site visit. In our experience, the chances of approval are closer to 98%!
So, first of all, relax. Then turn to your team to make sure everyone looks professional for the visit. Prepare thoroughly. Reread the proposal. Alert everyone who will be involved in the program to be onsite for the visit and ready to answer questions. If your staff usually wears casual clothing to work, do what works for your organization and allow them to do so that day, as long as ‘casual’ doesn’t mean ‘sloppy.’
Be ready to conduct a tour. Plan in advance which staff will be responsible for what duties, including hosting the visit, conducting meetings, providing transportation to other sites (if appropriate), and providing coffee breaks, snacks, and lunches.
After the site visit, be sure to send a thank-you note to all those who attended. And, thank your team, too.